Package 5

Package 5: 8-Hour Indoor Stay-and-Play Zone

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Base Package: $1,200

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This package offers a flexible, family-friendly option that provides children with a welcoming and engaging play space while allowing parents to remain actively involved and connected throughout the event.

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• Venue Requirement: A dedicated open play and activity area will be created within the main event space. Our Event Child Minding Specialists will facilitate and monitor play and activities within the play zone; however, this package does not include a formal check-in or check-out process for general Stay-and-Play participation. Entry to the play zone will be monitored by our staff through a wristband system at the designated entrance.

• Restroom Accessibility: To provide convenient access for families, the host must ensure the indoor play zone is situated within reasonable proximity to functional venue washrooms.

• Curated Activities:  A variety of age-appropriate toys and activities will be provided to encourage inclusive and engaging play, alongside interactive group activities such as scavenger hunts, photo challenges, and detective challenges.

• Aesthetic Perimeter:  Premier Event Buddies Ltd. will provide aesthetically pleasing, safe, freestanding play zone fencing to create a clearly defined play zone perimeter. The low-profile fencing may be safely decorated by the event host to complement the theme and style of the celebration.

• Parent-Supervised Zone:  This is a Parent-Supervised Stay-and-Play Zone. Parents/guardians retain responsibility for their child's direct supervision and behaviour and must remain physically present inside or directly adjacent to the play-zone fencing at all times.

• Personal Needs: Parents/guardians are responsible for all feeding, diapering, toileting, and other personal needs while their child participates in the Stay-and-Play Zone. To help maintain a clean and allergy-conscious play environment, the Stay-and-Play Zone is a strict zero-food zone. Parents/guardians must accompany children outside the play-zone fencing for all snacks and meals. Labelled, spill-proof water bottles are permitted. Infant bottles and food are permitted only under the Dedicated Infant Child Minding Option and must meet the requirements outlined below.

• Scheduled Meal Closure:  The play zone will close for 30 minutes during the designated event mealtime to provide our Event Child Minding Specialists with their scheduled rest breaks during the 8-hour booking. The zone will reopen once the scheduled break period has concluded.

• Base Package Pricing:  The package price of $1,200 includes up to 8 hours of Stay-and-Play service for children aged 2 and older, with a maximum of 10 children participating within the play zone at any one time. Two Event Child Minding Specialists will facilitate activities, monitor participation, and manage the play-zone environment throughout the booking.

• High-Capacity Option – 11 to 20 Children: For larger events, the Stay-and-Play Zone may be expanded to accommodate up to 20 children at any one time. This high-capacity tier requires an expanded equipment footprint and an additional Event Child Minding Specialist fee of $400, plus a flat $75 High-Capacity Operational & Equipment Rider to account for the increased space requirements, safety infrastructure, equipment, and interactive programming. The 20-child participation limit will be maintained at the entrance through a one-in, one-out wristband system once capacity has been reached.

• On-Site Safety Waivers:  All parents/guardians will be required to complete and sign a brief liability waiver on-site before their child enters the Stay-and-Play Zone. A QR code will be available at the entrance for digital completion, with a paper version available as an alternative. Once the waiver has been completed, the child will receive a wristband permitting participation in the Stay-and-Play Zone throughout the event, subject to the zone's capacity limit.

• Infant Policy:  Children under the age of 2 are welcome to participate in the Stay-and-Play Zone but must be directly accompanied by a parent/guardian inside the play-zone fencing at all times, unless the Dedicated Infant Child Minding Option has been pre-booked.

• Dedicated Infant Child Minding Option: For families who would like their infant to participate without remaining directly accompanied by a parent/guardian, a dedicated 1:1 child-minding option for children under the age of 2 may be added for an additional $400 per infant. A dedicated Event Child Minding Specialist will be assigned to the infant for the 8-hour event window (excluding the 30-minute break period). The Specialist will assist with diapering, nap routines, bottle feeding, and infant meal schedules during the event, allowing parents/guardians to remain engaged in the gathering. This option also includes age-appropriate mobile play gear and sensory items.

  • Infant Rest Break Policy: To allow the dedicated 1:1 Event Child Minding Specialist to take their scheduled rest break, parents/guardians will be asked to take responsibility for their infant during a designated 30-minute period scheduled around the event’s main mealtime. Dedicated 1:1 child-minding will resume once the Specialist's break has concluded.

  • Infant Child Minding Essentials:  Parents/guardians are responsible for providing a fully stocked diaper bag (diapers, wipes, and a change of clothes) and all necessary breast milk, prepared formula, labelled bottles, and infant food (such as purées or soft finger foods) at check-in. To reduce the risk of food-related allergic reactions and maintain a safe child-minding environment, all food items permitted under the Dedicated Infant Child Minding Option must be nut-free.

  • Pre-Registration Waivers:  All parents/guardians selecting the Dedicated Infant Child Minding Option are required to complete and sign our comprehensive liability waiver—including, but not limited to, critical medical information and an authorized pick-up list—at least 5 days prior to the event. Late waivers will be considered on an individual basis and are subject to attendance limits and staffing already allocated to the event.

  • Secure Check-In & Check-Out:  A formal matching photo-ID check-in and check-out process will be strictly enforced for families selecting the Dedicated Infant Child Minding Option. Infants will only be released to the specific individuals designated on the pre-registered authorized pick-up list.

• Scheduling Windows: The exact 8-hour Stay-and-Play Zone window must be confirmed upon booking. Stay-and-Play Zone hours may be scheduled between 10:00 AM and 11:00 PM, but must consist of a single, continuous 8-hour block of time and cannot be split across different parts of the day.

 

This option provides a relaxed and accessible Stay-and-Play experience, giving families the flexibility to remain connected to their children throughout the event while providing a structured and engaging space for play and activities.